How to Get Everything Done and Keep Your Sanity: My 7 Step Maximum Productivity Process

This is the first in a series of posts about my 7 Step Maximum Productivity Process, which will enable you to get everything done that you need to do to reach all of your goals — for your business AND in your personal life.

This week, and in each of the next 6 weeks, I will provide one step in the process for you to focus on and fully embrace in that week. If you have any questions or feedback, please leave them in the comments below or on the WomenPowering Facebook Page.

In Week 8 we are doing to have a BIG Party — because it’s my 50th birthday. What better way to celebrate than by working with you to get you that much closer to achieving your goals?!

Woman Working At Home

Do you feel that you aren’t getting enough done, whether it be with your business or in your personal life or both?

Is your “To Do” list just getting longer and longer – making you feel more and more frustrated and less and less able to spend time getting your business going?

For most of the WomenPowering community, time is the biggest factor keeping you from starting your own business — or getting your business to progress further. We are a different group of business people, because:

  • We need to fit our businesses around other important activities like raising our children the way we want to, helping with our extended families, supporting our partners in their work, giving time to charity or community interests and, of course, our own health and happiness.
  • We can’t always set aside a large chunk of time dedicated to starting up our businesses, catching a bit of time here and there as possible around our other responsibilities.
  • We often have last minute emergencies to deal with that interrupt our carefully planned work schedules
  • While we may have great partners and other support, very often there is no one to delegate activities to.

You may be determined to spend the morning working on an eBook, but what if your child comes down with the flu and has to stay home or the dishwasher breaks down and you have to deal with the repairman? The best laid plans….

This doesn’t mean that we are any less serious or driven about our businesses, or that we can’t be as successful as those that put their businesses first always. It does mean that there are many more distractions and a lot more juggling to do; so we more often find ourselves worrying about how to everything done.

It may sound like a lot of work, but my 7 Step Maximum Productivity Process will get you in the right mindset and show you how to prioritize, plan, schedule and overcome any possible pitfalls. It’s time to move forward and take the first step toward reaching all of your goals.

Step 1: Accept that you WILL NOT get EVERYTHING done, today.

Before we get into the nitty gritty of planning and scheduling, we need to work on your mindset.

“The Power of Now” and “being present” are a part of our every day language now, and I refer to this mindset a good deal in my articles and training related to what I’ve read studying Eckhart Tolle and Depak Chopra. There is much talk about how businesses, even big corporations, are changing the way they work based on this way of thinking, but it isn’t really new. Dale Carnegie wrote about “Day-tight Compartments” in his 1948 book How to Stop Worrying and Start Living, and he’s referring to a speech given to a group of students at Yale in 1913 — 100 years ago!

“…the best possible way to prepare for tomorrow is to concentrate with all your intelligence, all your enthusiasm, on doing today’s work superbly today. That is the only possible way you can prepare for the future.”
Dale Carnegie, How to Stop Worrying and Start Living
(discussing Sir William Osler’s speech “A Way of Life”)

By focusing on what you can and will do today, you will get more done and get the right things done, and do a much better job on each task.  You will also have a much clearer and peaceful mind.

Leave behind the myths of the “Super Woman” that multi-tasks and ends the day getting everything done — and looking like a super model. (Do you really want to be a “Yummy Mummy”?!)  You can get everything done that you have planned to do today, but there will ALWAYS be another task. STOP BEATING YOURSELF UP OVER THIS.

Each day only take on as many tasks that you can possibly give your 100% attention and effort to.  While we accept that we cannot get everything done, what we do get done will be absolutely amazing. This includes helping your children with their homework and making a lasagne for dinner, as well as writing a brilliant proposal for a new client or crafting a necklace you are going to sell.

Everything you don’t get done today, will get done tomorrow or the next day or the next day…

Next week, in Step 2, you will learn how to decide what tasks you are going to work on each day for maximum productivity. 

What to watch out for…

“We are so scared of being judged
that we look for every excuse to procrastinate.”

Erica Jong

Are there important tasks that you do keep putting off, even when you are focusing on what you need to do today?  Look at the possible reasons for avoiding these tasks.

  • Are you afraid of being judged, as in the Erica Jong quote above?
  • Do you lack the expertise or resources to complete the action?
  • Are you trying to achieve some unachievable level of perfection in what you do?
  • Are you being honest with yourself? Perhaps this task is not something that you want to do or that the goal is not real and true for you?

Very often if there is hesitation and stress over an activity, there is a reason and once that reason is addressed, you can move forward with the activity or drop it to focus on another goal.

7 Day Challenge for the Week

  • Each day work on fully embracing the mindset that you aren’t going to get everything done today.
  • Throughout the day keep focused on only the tasks you have planned for that day.
  • Take on each task one at a time and give it 100% of your attention.
  • Complete each task in the best way you possibly can.
  • When you find yourself worrying about the tasks that you aren’t working on, what you should have done in the past and what you are going to be doing tomorrow or further in the future; bring your focus back on the task you are working on at the moment.
  • Don’t feel bad if you get off track.  Just bring your focus back to the present task. Each day this practice should become easier and easier, until it eventually becomes a natural way of thinking.
  • If you are really struggling with this; start the day with meditation, EFT or another practice to help you centre your focus — or just come back here and read through this post again!

Check back here when you are done and let us know how much more you accomplished this week!

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